POA: Master Form Master Plan of Action Form EventEvent Name / Type: Name of person in charge (Ministry Head): Email of person in charge: Sponsoring MinistryAudio Visual MinistryAltar MinistryBible Quizzing (Jr.)Bible Quizzing (Sr.)Building and GroundsBus MinistryChildren's MinistryConnection GroupsFamily Life MinistryFollow-up MinistryGreeters MinistryGuest Reception Desk MinistryHome Bible Study MinistryHost and Hostess MinistryLadies MinistryMen's MinistryMissions MinistryMusic MinistryNew Worshippers’ Care MinistryNursery MinistryParking Attendant MinistryPrayer MinistryPromotions MinistrySecurity MinistrySign Holding MinistryStreet Outreach MinistryStudent MinistryUsher MinistryXYZ MinistryYoung Adults MinistryHas this event been approved? Yes No Has this been mentioned in your monthly report? Yes No General Information1. Who is this event for (who will be attending)? 2. Start date for the Event? MM slash DD slash YYYY 3. Ending Date for the Event? MM slash DD slash YYYY 4. Start time of event: Hours : Minutes AM PM AM/PM 5. End time of event: Hours : Minutes AM PM AM/PM Attendance:6. Estimated number of people who will be attending:7. Who will be your Count and Attendance takers?Click on the (+) icon on the right to add more rows.Name of count takerName of attendance taker Cost:Will this event have any expenses? Yes No How much will this event cost? How do you plan to pay for this event (fund-raising, ticketing / admission, offering)? Will this event have any special speakers? Yes No Special Speaker:Speaker name: First Last Speaker Email What time zone are they from?UTC-0: +5: London TimeUTC-4: +1: Atlantic TimeUTC-5: +0: Easter Standard TimeUTC-6: -1: Central TimeUTC-7: -2: Mountain TimeUTC-8: -3: Pacific TimeUTC-9: -4: Alaska TimeUTC-10: -5: Hawaii TimeTravel arrangements: Flying Driving Vehicle Rental Who is purchasing the ticket? The Peninsula Pentecostals The Speaker Ticket cost:Flight ARRIVAL informationClick on the (+) icon on the right to add more rows.Arrival dateArrival timeArrival airportBeing picked up byVehicle being used Flight DEPARTURE informationClick on the (+) icon on the right to add more rows.Departure dateDeparture timeDeparture airportBeing dropped off byVehicle being used Estimated mileageMileage reimbursement amount:(Based on $0.54 per mile in 2016)Vehicle rental company name: Date reserved MM slash DD slash YYYY Reservation number: Rental cost:Accommodation Arrangements:Number of adults:Number of children:Number of infants:Favorite snacks and drinks:Special needs and/or instructions:Accommodations: R/V Hook-up Warwick House Hotel Other Who will ensure the buses are moved? Number of hotel rooms needed:Hotel information:Click on the (+) icon on the right to add more rows.Hotel nameHotel phone #Confirmation numberDate reserved Hotel cost:Guest Services:Welcome Basket:Light (1 night, 1 person)Small (1 night, 2 person)Medium (2 night, 1 person)Large (2 night, 2 person)Premium (over 2 nights, over 2 personsBasket Cost:Who is responsible for the purchase / creation of the welcome basket? Date basket delivered: MM slash DD slash YYYY Time basket to be delivered: HH : MM AM PM AM/PM Who will call DAILY to see if anything is needed? Overall Speaker Expense:Ticket + Rental + Hotel + Basket costs =Location:Will this event be at The Peninsula Pentecostals? Yes No Name of person responsible for unlocking and disarming the building: First Last Name of person responsible for ensuring the building is locked and armed: First Last Which areas will be used or affected by your event? Sanctuary Sanctuary foyer Baptistry and changing rooms Men's bathroom Ladies' bathroom Upper rooms Workstation Activity Hall Activity Hall foyer Boy's bathroom Girl's bathroom Nursery Kitchen Classroom(s) Main Parking Lot Rear Parking lot Rear Field Front of Warwick house Back of Warwick house Where do you intend to hold the event? Does this location need to be reserved? Yes No Why are you having the event (objective / purpose)?Set-up:Set-up time: Person(s) responsible for set-up:Click on the (+) icon on the right to add more rows. Clean-up:Person(s) responsible for clean-up:Click on the (+) icon on the right to add more rows. Church Vehicles:Will you need to use any church vehicles? Yes No Which ones? Church 15 passenger Van Church 29 passenger Krystal Koach Bus Church 66 Yellow Bus Church Ministries to be involvedWill any church ministries need to be involved or aware of this event?* Yes No Which church ministries will be involved or need to be aware of this event? Audio Visual Ministry Altar Ministry Bible Quizzing (Jr.) Bible Quizzing (Sr.) Building and Grounds Bus Ministry Children's Ministry Connection Groups Family Life Ministry Follow-up Ministry Greeter Ministry Guest Reception Desk Ministry Home Bible Study Ministry Host and Hostess Ministry Ladies Ministry Men's Ministry Missions Ministry Music Ministry New Worshippers’ Care Ministry Nursery Ministry Parking Attendant Ministry Prayer Ministry Promotions Ministry Security Ministry Sign Holding Ministry Street Outreach Ministry Student Ministry Usher Ministry XYZ Ministry Young Adults Ministry Special Event PlannersSpecial Events Forms Appreciation Service Planner Father's Day Planner Funeral Planner Graduation Planner Grandparent's Day Planner Mother's Day Planner Net Meeting Planner Wedding Planner Audio Visual MinistryAudio Visual Computer operator Light board operator Sound operator (Sanctuary) Sound operator (Activity Hall) Spot light operator Video camera operator (hand-held) Video room operator AV suggested names:Click on the (+) icon on the right to add more rows.PositionName (primary)Name (secondary) Audio requirements:How many microphones are requested?Sanctuary: There are 8 wireless hand-held microphones available. Activity Hall: There are (1) wireless hand-held microphone, (1) wireless lapel microphone, and (1) wireless head-worn microphone.Will there be a special song with CD / DVD / MP3 sound track?Sound tracks can be provided by email (sound@tppnet.org), USB drive, or by CD. All sound tracks must be provided at least (1) week prior to the event. Yes No Special song(s) information:Click on the (+) icon on the right to add more rows.Song titleArtistSound track type (CD / MP3 / YouTube) Are you requesting for the event to be AUDIO recorded? Yes No Video and Computer requirements:Are you requesting for the event to be VIDEO recorded? Yes No Are you requesting computer support for this event? Yes No Will there be any special videos (countdown, illustration, welcome, etc.) played during the event? Yes No Please list all the videos by type and format below:Video types include: countdown, illustration, welcome, announcement, lesson, preaching Formats can be: MP4, M4V, MOV, or MPG (720p is preferred). Click on the (+) icon on the right to add more rows.Video typeFormatInstalled in ProPresenter (Yes / No) Comments:Use this area to communicate what type of help you need from this ministry. The more details, the better.Bible Quizzing AddendumHow would you like the Bible Quizzing Ministry to help you with your event?Building and Grounds AddendumWork items to be accomplished: Ensure the church is well stocked (toilet tissue, paper towels, cleaning supplies, etc.) Ensure the church is cleaned prior to the event. Ensure the baptistery is cleaned, filled and heated. Ensure all church lights are working. Ensure the sanctuary chairs are straightened. Ensure the flower beds are attractive. Ensure the grass is cut and trimmed. Ensure the parking lot is presentable and swept. Make any general repairs of the buildingClick on the (+) icon on the right to add more rows.Items to repairName of person or companyEstimated cost CommentsBus Ministry AddendumNumber of estimated passengers:Names of passengers:Click on the (+) icon on the right to add more rows.NameNameName Number of drivers needed:Driver name(s)Click on the (+) icon on the right to add more rows. How would you like for the Bus Ministry to help you with your event?Children's Ministry AddendumHow would you like for the Children's Ministry to help you with your event?Connection Groups AddendumHow would you like the Connection Group Ministry to help you with your event?Family Life AddendumHow would you like the Family Life Ministry to help you with your event?Follow-up AddendumHow would you like the Guest Follow-up Ministry to help you with your event?Greeter MinistryHow many greeters are needed in the Sanctuary Foyer for this event?How many greeters are needed in the Activity Foyer for this event?Names of suggested greeters:Click on the (+) icon on the right to add more rows.NameNameName Home Bible Study AddendumHow would you like HBS Ministry to help you with your event?Host / Hostess AddendumHow many hosts / hostesses will be needed for your event?Is each guest to be seated? Yes No How would you like the Host / Hostess Ministry to help you with your event?Ladies Ministry AddendumStaff needed to ensure there are ample towels in the baptistry rooms.Click on the (+) icon on the right to add more rows.NameNameName Staff needed to ensure there are ample robes in the baptistry rooms.Click on the (+) icon on the right to add more rows.NameNameName Staff needed to take towels home; wash, dry and return to church before Sunday.Click on the (+) icon on the right to add more rows.NameNameName Staff needed to spray baptismal robes with disinfectant and place towel beneath them to ensure the floor doesn't get wet.Click on the (+) icon on the right to add more rows.NameNameName How would you like the Ladies Ministry to help you with your event?Men's MinistryHow would you like the Men's Ministry to help you with your event?Missions MinistryHow would you like the Missions Ministry to help you with your event?Music MinistryWill you need live musicians at your event? Yes No Which live musicians are you requesting? Keyboard Second Keyboard Organ Bass Guitar Electric Guitar Acoustic Guitar Drums Percussion Brass / Horns Will you need singers at your event? Yes No Singers requested: Worship Leader Praise Singers Special Singers Choir Guest Choir Worship Leader(s) requestedClick on the (+) icon on the right to add more rows. Choir / ensemble members requested:Click on the (+) icon on the right to add more rows.SopranosAltosTenorsBaritonesBass Special singers and requested songs:Click on the (+) icon on the right to add more rows.SingerSong requestedSound track needed (Yes/No) Which guest choir is requested? Are you requesting any specific songs? Yes No Songs requested:Click on the (+) icon on the right to add more rows.Song titleWorship or Choir Selection Special Practice Date(s) / Time(s) (for MUSIC DIRECTOR ONLY)Click on the (+) icon on the right to add more rows.DateTimeLocation How can the Music Ministry help you with your event?New Worshippers’ Care Ministry AddendumHow can New Worshippers’ Care Ministry help you with your event?Nursery MinistryNumber of children you are expecting:Number of nursery attendants needed:Please use the following standards for determining adult to child ratios: 1 adult per 4 infants, 1 adult per 10 toddlersNames of nursery attendantsClick on the (+) icon on the right to add more rows.NameInfant or Toddler attendant Time Hours : Minutes AM PM AM/PM Name of person responsible for unlocking the nursery: First Last Name of person responsible for closing and locking the nursery: First Last How can the Nursery Ministry help you with your event?Parking Attendant MinistryHow many parking attendants will be needed for your event?How can the Parking Attendant Ministry help you with your event?Prayer Ministry AddendumHow can the Prayer Ministry help you with your event?Promotions Ministry AddendumHow would you like to promote this event? CG edification vision Church website page / post Email In-service pulpit announcement Newspaper Ad OneCallNow message PowerPoint slide Printed items Radio Spot Social Media Video announcement Promotional start date MM slash DD slash YYYY Who will be producing these promotional items?Click on the (+) icon on the right to add more rows.NamePromotion typeSponsoring ministry or Promotions ministry Social media outlets that you'll be using: Facebook Twitter Instagram YouTube Printing needs: Banners Booklets Business cards Door Hangers Flyer Mail-outs Postcards Poster Types and quantitiesClick on the (+) icon on the right to add more rows.Printing typeQuantityDate needed How can the Promotions Ministry help you with your event?Security Ministry AddendumHow many security staff will be needed for your event?How can the Security Ministry help with your event?Street Outreach Ministry AddendumHow would you like the Street Outreach Ministry to help you with your event?Are there any printed materials (flyer, postcards, business cards) to be distributed? Yes No What is the target audience you are trying to reach for this event? Which location(s) / neighborhood(s) / sub-division(s) are targetted for outreach?Click on the (+) icon on the right to add more rows. Date(s) and Time(s) for Street Outreach:Click on the (+) icon on the right to add more rows.DateStart timeLocationExpected attendance Student Ministry AddendumHow can the Student Ministry help you with your event?Usher Ministry AddendumHow many ushers will be needed for your event?Suggested ushers:Click on the (+) icon on the right to add more rows.Lead Usher nameUsher nameUsher name Are any guest ministers expected to attend? Yes No Are guest ministers to be seated in the front? Yes No How can the Usher Ministry help you with your event?XYZ Ministry AddendumHow can the XYZ Ministry help you with your event?Young Adult Ministry AddendumHow can the Leverage Young Adult Ministry help you with your event?NameThis field is for validation purposes and should be left unchanged. Δ Like Tweet
